January 26, 2021, update: OSDH Vaccine Scheduler Portal

Mike Seals - January 27, 2021 11:03 am

 

The Vaccine Scheduler Portal is operational to allow eligible Oklahomans to schedule their COVID-19 vaccination. OSDH will provide a daily, end-of-day update on progress throughout the week of Jan. 25.

OSDH will host a media briefing with Deputy Commissioner Keith Reed tomorrow, January 27 at 1:30 p.m. via Zoom to answer any questions regarding the COVID-19 vaccine, Oklahoma’s distribution plan and the Vaccine Scheduler Portal.

 

Updates as of 4 p.m. on Tuesday, January 26: 

  • 590,448 Oklahomans have registered through the portal to receive notifications on eligibility.
    • Phase 1: 17,871
    • Phase 2 (currently eligible groups): 335,066
    • 93,842 appointments have been scheduled by Oklahomans eligible to receive the vaccine
      • More appointments will continue to be added throughout the week, so OSDH recommends that people continue checking the system on an ongoing basis.
    • 1,100 Oklahomans were vaccinated today at an event at Ebenezer Baptist Church in OKC — the first of many in an attempt to provide equitable access to the COVID-19 vaccine.
      • OSDH will be partnering with local health departments, community organizations, faith communities and other locations over the next several weeks on COVID-19 vaccine distribution events to better reach at-risk communities.
      • Ensuring equitable access to the COVID-19 vaccine to Oklahomans across the state is top priority.
      • Recent research shows disparities in both the number of COVID-19 cases and willingness to get a COVID-19 vaccine among minority communities.
      • OSDH will provide additional information on new opportunities to access the vaccine as they become available.
    • As we move through the plan, many people are scheduling their second dose of the vaccine.
    • If the facility you received your first dose from gives you specific instructions on what to do to receive a second dose, i.e. a scheduling card or other instructions, you should follow those instructions.
    • If not, you can use the vaccine portal to schedule your second dose. The portal will prompt you to select an appointment specifically for your second dose. While the portal is just one of many scheduling solutions, we recommend you use it if you are able.
      • Re-registering your information is not necessary to schedule or qualify for a second dose. Please continue to check the link provided to you by email for new appointments.
      • When using the portal to schedule your appointment, be sure to specify which vaccine you received for your first dose. While your pandemic provider will also have this information on record from your first appointment, indicating whether you received the Pfizer or Moderna vaccine will ensure that your point of dispensing site will have the correct dose available for your next appointment.
      • If you used the vaccine portal to schedule your second dose, you will receive email reminders about your second appointment.
    • Right now, vaccine demand is still higher than vaccine supply. We’re thankful for your continued patience with the appointment scheduling process.
    • Please continue to check the portal for available appointments, or you can work with pandemic providers across the state to receive the vaccine.
    • Current priority groups that are eligible for vaccine appointments as part of Phase 2 of the vaccine plan:
      • Healthcare workers
        • Expanded healthcare worker group such as allied health fields and general outpatient health service (i.e. behavioral health, dentists)
      • First responders
      • Oklahomans aged 65+

What to expect when registering: 

  • Successful registration within the portal does not guarantee an appointment. Registering only means you will be notified when you are eligible to schedule your appointment. 
  • Email notifications: There are two main emails people will receive from this system.
    • 1) A registration confirmation email. This confirms that you are registered in the system and will be notified when you are eligible to receive the vaccine.
    • 2) A phase confirmation email with a link to set up an appointment. This email will be sent when you are eligible to receive the vaccine and an appointment is available in your area.
      • If you have already registered but didn’t receive an email yet, you can likely expect your confirmation email within 24-48 hours. 
    • It’s important that users answer each questionnaire question with “yes” as it applies to them. Do not skip over this part as these answers are what put you into the correct priority group. For example, if a person is age 65 or older, they must choose “yes” to indicate they belong in this phase group.
    • Unfortunately, the portal does not currently allow a user to change responses after the form has been submitted. In the case that incorrect responses are submitted, a new email account must be used to create a new registration.
    • If a user has to abandon a registration session, be advised that they will need to wait 24 hours for the system to reset before being able to use the same email address again.
    • You can use the same email to register multiple people on the portal as long as the names and dates of birth are different.  This can be done to help register parents, children, etc.
    • Due to the large volume of individuals visiting the portal, and the resulting volume of email notifications to be sent, the system is issuing emails on a batch basis. Emails are sent out over a span of time in the order in which registrations occurred. As a result, some emails may be delayed. Emails should be received within 24 hours during these peak volume times.

Reminders:

  • Appointment availability is dependent upon vaccine supply. New appointments are added as vaccine supply allows. Additionally, please be patient with the scheduler portal as we work to ensure all available appointments are properly added throughout the day.
  • You must register at vaccinate.oklahoma.gov to receive email notifications regarding vaccine appointment availability.
  • If Oklahomans are a part of a priority group and phase eligible to receive the vaccine, but are not able to schedule an appointment, there will be additional opportunities to do so next Thursday. Those residents will be notified of their ability to schedule appointments via email.

Additional Resources:

For FAQs regarding scheduling your vaccine appointment, visit:

https://oklahoma.gov/covid19/vaccine-information/vaccine-faqs.html

 

To use the Vaccine Scheduler Portal, visit:

https://vaccinate.oklahoma.gov

If you would like to learn more about your eligibility, but cannot access the internet, please call 211 or your local health department.

 

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